Development Academy teams are responsible for the organization and management of their players and teams. Think of your team as a business that has established goals and philosophies, a budget and parents/players who work to handle the operational and organizational needs of the team. There are a variety of duties, varying in the amount of time commitment.
Remember - the most crucial skill for any manager is delegation. The scope of managerial tasks is too broad for most managers to undertake alone, so it is key to enlist other parents to help.
Parents should recognize the effort required to run a Development Academy Team. The tasks explained below can be performed by the manager or delegated to other parents HOWEVER the club strongly urges team managers to delegate duties. Every parent/family on a team should be tasked with a duty. The duties listed below can be shared by more than one parent:
Team Manager: The team manager is the main contact for all relevant team information. Their role is to provide timely, comprehensive communication from the Club Staff, Technical Coaching Staff and DA. This communication includes “where to go”, “when to be there” and “what to bring” for all matches, practices and any other events. Additionally, the team manager maintains the team’s paperwork and oversees the other parent team coordinators. This person will collect each player's headshot, birth certificate or passport, the DA waiver, and Insurance Card and will upload these documents to a google form that Frank De Marco, Assistant Director of Travel Soccer and Bonnie Johnson, DA Administrator,will have access to. This file on each player will be used by Bonnie Johnson to upload all documentation into the Development Academy registration system.
Treasurer: The treasurer works with the team manager and coach on a budget based on the yearly plan set by the Development Academy. This person shares and explains the team budget to team families as well as collects payments to cover team expenses and deposits them into the team account. The treasurer reviews and distributes expense reimbursement for any payments made for covered expenses. Finally, the treasurer keeps track of how much is in their team account and reconciles with Arlington Soccer Association.
Travel Coordinator: This role coordinates transportation, arranges hotel accommodations through Anthony Travel, and plans group meals and other activities that the coach would like at the showcases. Currently the 13 and 14 Boys age groups participate in a mandatory showcase event at the end of October in North Carolina (subject to change). The 12’s participate in a mandatory Futsal Showcase held at the end of January or beginning of February, usually in Pennsylvania (subject to change). The Boys 15’s, Girls 14 and 15’s will participate in the summer showcase held in late June. The 14 and 15 Girls age groups will participate in a mandatory Spring showcase event in the April time frame as well.All events are subject to change.
Uniform Coordinator: A Team Parent oversees the team uniform ordering process. Frank DeMarco and the coaching staff will assign jersey numbers to each of the players. The Uniform Coordinator will set up the team roster for the online uniform ordering system. They will confirm that all team players have ordered required uniform items, order extra team uniform kits (based on recommendation from Frank DeMarco on size and jersey numbers). The Uniform Coordinator needs to be in town the last two weeks of June and first week of July while uniform orders are being placed. Arlington Soccer Association - 2017-2018 Uniform Kit
Field/Equipment/Game Day Coordinator: This parent coordinates and sets up the required Water and Powerade table. This involves moving tables, purchasing ice, bringing Powerade cups, bringing and creating the water and powerade containers (supplied by Arlington Soccer Association and required by the DA at every event). When supplies are low, please contact Bonnie Johnson to order more from the Development Academy directly. (2-3 families should handle this at each home event. The coordinator can use SignupGenius.com to have ALL families take a turn or two.
Camera Operator: Each Development Academy match is required to be filmed by the Home team. The film is then uploaded by Frank DeMarco for review by the opposing team as well as the Development Academy each week. Arlington Soccer owns the cameras and requires parents to take turns filming the matches.
Webmaster: The Webmaster creates or updates the team page on the Arlington Soccer Association website. Only minimal team information is required but many teams add their practice schedule, tournament information and other important details to their sites. Computer experience (not programming experience) is needed to set up/edit team website. Webmasters should be aware of the club’s Personal Information Online Policy. Exception: College-bound players can post Player Profiles on their team’s page.
Photographer Social Media Coordinator: This parent volunteer writes and submits short articles about team socials, tournament information for the Arlington Soccer Association website, social media pages or local media. This parent should be aware of the club’s Personal Information Online Policy.